Job Announcement: June 3, 2022
Application Due Date: Open until filled
Submit a cover letter, resume, and two professional references to Laura Skelton, Interim Executive Director:
Via email (preferred method): LauraS@issaquahfoodbank.org
Or postal mail:
Laura Skelton, Interim Executive Director
Issaquah Food & Clothing Bank
179 1st Avenue SE
Issaquah, WA 98027
Full time, exempt
Work in an office setting (at our Issaquah facility), with the possibility of some remote work, if desired
Reports to Executive Director
Office hours generally 8AM-4PM, though occasional evening and weekend hours may be required with advance notice
COMPENSATION & BENEFITS:
$55,000 – $56,200 annual salary
Health, vision, and dental insurance plans (85% covered by IFCB)
Simple IRA plan with employer matching available
Paid time off
Issaquah Food & Clothing Bank has a 50-year history of supporting our community through distributing food and other vital resources, with compassion and dignity. The staff, volunteers, donors, and community partners of the Issaquah Food & Clothing Bank help our East King County neighbors stay healthy, employed, and housed by providing free food, clothing, hygiene and household items, and case management services. We believe that food is a right, not a privilege. We strive to provide a gracious space where all people feel welcome, safe, and cared for. If you are passionate about this mission and serving those in need of these resources, please consider joining our team. We welcome your positive energy and endless potential. For more info, visit https://www.issaquahfoodbank.org/.
The Office Manager is responsible for managing office and administrative processes and systems. Maintenance of data in our donor database is also a critical component of this role. The Office Manager will play an important support role for all staff and departments at the Issaquah Food & Clothing Bank.
Collaborate with management staff and bookkeeper to maintain financial records and backup documentation.
Assist bookkeeper in processing payroll.
Research appropriate systems and vendors for supporting the work of the organization.
Coordinate scheduling of all-staff meetings and special events.
Order office supplies.
Organize and maintain organizational documents, including physical files in the office and in SharePoint.
Work with IT Project Manager to maintain office and computer equipment, and coordinate with our outside vendor for repairs.
Prepare and file annual reports with local and state entities.
Monitor incoming correspondence, including postal mail, general email, and phone calls.
Assist operations team with gift card management, tracking and reporting.
Coordinate new-hire process for new staff members.
Donor Database & Development Work:
Maintain accounts for donation processing.
Enter financial and in-kind donations into database in timely and accurate manner.
Prepare and run weekly reports on donations, as well as periodic reports on fundraising campaigns and other donor activity.
Reconcile donor database with bookkeeper monthly.
Update and edit donor information in an ongoing manner.
Coordinate with IT Project Manager on database system backups, feature requests and software updates.
Document procedures for database management and reporting processes.
Acknowledge donor gifts promptly and appropriately
Maintain the pledge follow-up process including employee matching.
Coordinate Employee Giving Campaign solicitations.
Maintain current email lists in Constant Contact.
Board of Directors Support:
Assist Executive Director in responding to requests for information from Board members.
Assist with maintaining files and documents for the Board of Directors.
Support onboarding of new Board members, including issuing email accounts and training members on their use.
Assist with scheduling Board meetings and other events.
Actively participate as a positive member of the Issaquah Food & Clothing Bank team, including attending and contributing to staff meetings and other all-staff events.
Respectfully accommodate colleagues’ requests and clearly articulate own needs to perform the duties of this role.
Provide as-needed support to operations team when called upon.
2 or more years’ experience in an administrative and/or office management role
1 or more years’ experience with data entry, verification, and reporting in a computerized system
Experience with CRM systems or other database experience
Ability to work cooperatively in a small office environment
Ability to prioritize multiple requests and work independently with minimal supervision
Commitment to organization’s mission
Excellent verbal and written communications skills
High degree of accuracy and attention to detail
Strong organizational skills
Proficiency with MS Office applications (Word, Excel, Teams, Outlook, SharePoint)
Competency with general office equipment and proficient computer knowledge
Ability to relate well to individuals of all backgrounds and socio-economic levels
Additional Desired Education & Experience:
Associate’s or bachelor’s degree and two years of related experience preferred
Working familiarity with QuickBooks
Experience processing payroll
Experience working in a small nonprofit environment
Experience with IT systems management and troubleshooting
Experience producing customized and detailed Excel reports
Experience with planning and supporting large events
Experience in nonprofit fundraising, including one or more of the following: managing a matching gifts program, employee giving campaigns, special events, and issuing gift receipts
The Issaquah Food & Clothing Bank places equity high on our list of values. As an employer, this is demonstrated by our equal employment opportunities to all employees and applicants. All applicants will be considered for employment regardless of race, color, religion, age, sexual orientation, gender identity, national origin, veteran, or disability status.